Candidate Privacy Policy & Consent

Introduction By applying for a position through White Now by E2E, you entrust us with your personal information. We are committed to protecting your privacy and handling your data transparently and securely in accordance with applicable privacy laws.

1. Who We Are

White Now by E2E is the data controller of your personal information. We determine how and why your data is processed for recruitment purposes. For privacy queries, you can contact us at:

• Email: info@whitenow.com.au
• Phone: 0447 008 639

2. What Information We Collect

We collect and store personal information such as:

• Name, contact details (email, phone, address)
• Resume/CV, work history, and education details
• Right-to-work documents and identification
• Reference and background check information
• Sensitive information (e.g. health or disability status) with your explicit consent

3. How We Collect Your Data

• Directly from your application, CV, or interview processes
• Indirectly from references, background/security check providers, and publicly available sources (e.g. LinkedIn)

4. Purpose of Data Use

Your data may be used for:

• Assessing suitability for current and future employment opportunities
• Contacting you regarding vacancies and during the recruitment process
• Verifying qualifications, right to work, and conducting reference/background checks
• Maintaining records for our candidate/talent pool (with your consent)

5. Legal Basis for Processing

We process your data based on:

• Legitimate interests in recruiting staff
• Compliance with legal obligations (e.g. right to work verification)
• Your consent for processing sensitive data and for retaining your data for future opportunities

6. Disclosure of Data

We may share your information with:

• Potential employers/clients
• Reference and background check service providers
• Service providers, including JobAdder, which acts as a data processor following our instructions (JobAdder securely stores and processes your data without independently using or disclosing it).

If data is transferred outside Australia, we ensure appropriate safeguards are in place in line with privacy laws.

7. Data Security

Your personal information is stored securely and protected with access controls, encryption, and secure cloud storage within JobAdder.

8. Data Retention

We retain your information:

• For the duration of the recruitment process and as required by law
• For an additional [insert period, e.g. 2 years] for talent pooling, unless you request deletion

9. Your Rights

You may:

• Access and update your personal information
• Withdraw consent or request erasure at any time
• Object to or limit how your data is processed
• Request information about our processing activities

Contact us at info@whitenow.com.au or 0447 008 639, or use the JobAdder Candidate Portal to exercise these rights.

10. Complaints

If you have privacy concerns, please contact us. If unresolved, you may contact the Office of the Australian Information Commissioner (OAIC).